Malaysia MyInvois portal dashboard and approved e-invoice with embedded QR code after validation
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What the MyInvois System Is — And Why You’ll Need It Before the Deadline

What the MyInvois System Is — And Why You’ll Need It Before the Deadline

Malaysia’s e-Invoicing framework revolves around the MyInvois system, a government-run platform by LHDN (IRBM). Whether you’re a micro-business or a large enterprise, you’ll need to understand how this portal works and why it’s essential before compliance deadlines.

What Is the MyInvois System?

The MyInvois Portal, offered free by LHDN, is Malaysia’s centralized system where all e-invoices must be submitted and validated before they can be legally issued to buyers.

Here’s how it works:

  1. Create your e-Invoice in structured XML or JSON format.
  2. Submit it to MyInvois (via the portal or API).
  3. MyInvois validates it and, if approved, returns a Unique Validation Code and a QR code.
  4. Embed the QR code into the invoice, then issue it to your customer.
  5. The invoice status (approved, rejected, cancelled) can be tracked within MyInvois.

Submission Options: Portal vs API

MyInvois Portal (manual):
Best for MSMEs with low volume. Upload single or batch invoices manually — ideal for early-stage small businesses

API Integration:
For high-volume or automated systems. API connection allows submission directly from your accounting or ERP software to MyInvois, streamlining validation and tracking.

Why Compliance Matters

  • Mandatory validation: A MyInvois-approved e-invoice with a QR code is a legal requirement in Malaysia — issuing without this validation can result in penalties :contentReference[oaicite:10]{index=10}.
  • Automation & accuracy: Real-time validation reduces errors and improves business efficiency.
  • Trackability: You can monitor invoice status and buyer verification using the embedded QR code

Steps to Use MyInvois Effectively

  1. Register and verify your company via MyTax → MyInvois Portal.
  2. Choose your submission method: portal or API integration.
  3. Submit invoices in XML/JSON and attach the validation QR code.
  4. Monitor status and error codes via the portal.
  5. Automate where possible using AutoCount Cloud Accounting, which integrates seamlessly with MyInvois.

Need help with integration or compliance? Visit our e-Invoice solutions page to get started.

Quick FAQ

  • Can I issue invoices without using MyInvois?
    No — validation through MyInvois is mandatory.
  • How fast is validation?
    Typically near-instantaneous for both portal and API submissions.
  • Can buyers reject an invoice?
    Yes — buyer-initiated rejection is allowed within a short window, triggering a review and potential reissue.
  • Where can I learn to setup MyInvois portal?
    You can visit User guide video page by LHDN to learn more.

Investing time now to set up MyInvois correctly protects your business and streamlines compliance for good.

Use the timeline above to plan ahead — whether your business is in Phase 3 or Phase 5. The key is early action.
Need help with MyInvois integration, grant applications, or AutoCount software setup? Contact us or check out our Cloud Accounting with built-in e-Invoice at AutoCount Cloud Accounting.

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